The accounting unit in the company is a logistics support unit and is considered to only spend money. It is usually relatively weak and cannot be compared with the business unit that makes money or the R&D unit that develops tomorrow's stars. Sometimes, ask more about the details of the transaction, are often criticized. Over time, they are afraid of spoiling the mood of other colleagues and being accused of harming the company's performance or strategy. This makes most finance and accounting colleagues choose to be passive or shut up, keep their doubts in their hearts, and always feel wronged or dismissed. When the typhoon ends, take it out and read it.
Due to the baptism of accounting experience, hearing or seeing some unusual transaction situations will often be connected to the internal control system, and then involuntarily generate doubts. Below, we will sort out some clues of income and cost transactions and test whether you can sense the flaws?
Flaw 1. A certain business collects cash accounts from customers instead of remittances
| Possibility | Countermeasures |
|---|
| 1. Has the customer already paid? And the business embezzled public funds in the meantime. | We proactively reconcile with the customer's accounting department and proactively ask the customer to switch to bank remittance to reduce the risk of cash receipts and payments. |
| 2. Will the customer's payment method be different? Sometimes you pay in cash, sometimes you pay by bank transfer. | We check the sales objects, especially delivery orders and acceptance orders, and need to know that the flow of goods, invoices, and cash flow are consistent (Note: A sells goods to B, A invoices B, and B pays A). It is strictly forbidden for the business to sell goods at a discount to customer B and then sell them to customer C for personal gain. |
| 3. Is it possible for the business to use companies it can control to keep profits? | We inquire about the customer's basic information from public information (such as the website of the Department of Commerce of the Ministry of Economic Affairs). If necessary, we can visit the customer on-site to confirm whether it is a real operating company and not a shell company that has passed the business. |
Flaw 2. A certain business always has a pile of overdue accounts that have not been paid.
| Possibility | Countermeasures |
|---|
| 1. Does the business falsely report its performance? | We check the customer's order and match the business emails with the customer to confirm that it is an order signed and approved by the customer. We also check that the order is shipped normally within a reasonable period and is accepted by the customer. |
| 2. Do you receive performance bonuses due to excess business? | We have reviewed the bonus system, and the timing of performance bonus payments should be as close as possible to the timing of cash receipts. |
| 3. Does the customer have any objections to the account? | We check the customer's acceptance status. If the customer is dissatisfied and the acceptance is delayed, we should urge both parties to communicate. Even if the two parties leave or there are changes, we should urge the successors to communicate until there is a consensus. The case will usually be closed with acceptance at a reduced price. |
| 4. Is the business giving favors to customers to make them default? | After we collect relevant vouchers, we will enter the collection process and initiate legal proceedings if necessary. |
Flaw 3. The performance of a certain business always meets the standard
| Possibility | Countermeasures |
|---|
| 1. Will the performance that exceeds the target this month be postponed to the next month? | We check the customer's order date and confirm that this month's orders fall into this month's performance. |
| 2. Is it manipulating performance and receiving excessive bonuses? | We examine the logic of the bonus system design and reduce the room for human manipulation of bonus levels. |
Flaw 4. The orders of a certain business always include large shipments and large returns, or the business is unprofitable or has low gross profit.
| Possibility | Countermeasures |
|---|
| 1. Is it stuffing? | We check the authenticity of customer orders and confirm that the revenue figures in the financial statements are true. If there is a large return after the period, the financial statements for the current period should be adjusted. |
| 2. Do I get extra performance bonuses? | We have checked the bonus system and the basis for calculating performance bonuses should try to fall within the gross profit after deducting costs from revenue. |
| 3. Are you trying to profit customers? | We check the selling price discount rate and confirm that it is within a reasonable range. Abnormal discount rates should be reviewed by the supervisor in advance. |
Flaw 5. For the cost item of a certain business performance, the customer always designates the supplier.
| Possibility | Countermeasures |
|---|
| 1. Is it really the supplier designated by the customer? | We check the content of the customer's order and match the emails between the business and the customer to confirm the customer's designated supplier. We inquire about the basic information of suppliers from public information (such as the website of the Department of Commerce of the Ministry of Economic Affairs). If necessary, we can also visit customers on-site to confirm whether they are real operating companies and not suppliers who have passed business. |
| 2. Are you trying to profit suppliers? | We inspect the procurement process and confirm that the price negotiation system is implemented. If necessary, it will be stated in the procurement contract. If the buyer and seller engage in bribery, they will have to bear heavy penalties. |
Integrity is important in the workplace. Once there are clues, instead of burying doubts in the stomach, it is better to dig out the cocoons and clarify the truth. Whether it is to correct or educate colleagues, and look forward to continuing or trusting colleagues again, the team can work together seamlessly and the company will have a bright future. will be better.
