Microsoft Word merge printing tutorial is here! Word merge printing can generate a large number of documents in the same format. For example, taking invitation letters as an example, you can add a Word template and quote the Excel file data to write the recipient information to a specific location in sequence, automatically with one click. By generating multiple documents, there is no need to copy and paste each information verbatim, which saves a lot of time. Word merge printing can be said to be a great tool for improving work efficiency.
To give another example, the photography club that editor joins is about to hold an all-member meeting, and he needs to send a notice to 1,000 members. He put the list aside and typed the names of the members one by one. Since the data was not well organized, he found that there were duplicate personnel and compared the data again, which took a lot of time.
In fact, editor doesn't need to work so hard. As long as he makes good use of merge printing in Word, he can automatically add 1,000 pieces of personnel information to the notice by importing the list created in Word and Excel. Merged printing can also be used for mass production of table cards, identification cards, sign-in books, etc.
Word merge printing tutorial! Import lists from Word and Excel, and print table cards and identification cards in large quantities at one time
Steps 1. "Start merge printing"
Enter the "Mail" toolbar above and click "Letter" in "Start Merged Printing".
Steps 2. "Use existing list" "Edit recipient list"
Click "Use existing list" in "Select recipients" and select the list file you want to import. Then click "Edit Recipient List".
Step 3. "Find duplicate values"
At this time, you can check the people or data you want to import. In addition, you can also use the "Find Duplicate Values" function below to find duplicate data.
Step 4. "Insert merge field"
Click the position in the letter where you want to insert the recipient ("Member Name" in the illustration), and select "Name" in the "Insert Merge Field" on the upper toolbar.
Steps 5. "Preview results" "Edit individual documents"
Click "Preview Results" to see the merged printing results. There are left and right arrows on the toolbar that allow you to review each transaction one by one.
After confirming that it is correct, click "Edit Individual Files" in the "Complete and Merge" toolbar.
Select "All" and click OK. All documents for merge printing will be automatically generated, then printed and you're done! Word's merge printing function is actually very simple to use.
